In my experience, this process is much quicker to do in the Online product than it is in the Desktop version. Prior to , I would not have said that about QuickBooks Desktop. However, in there were some major changes to the QuickBooks Desktop interface, which made it much more user-friendly than it had been in previous versions. However, you will have a bit of a learning curve when it comes to navigating within the program since it is very different from QuickBooks Desktop.
If you have never used QuickBooks, you will most likely get up-to-speed quickly on either product that you choose. If you need help with QuickBooks Online or Desktop , there are several options from which to choose. You can access a knowledgebase and video tutorials available within the software. Plus, unlimited chat and telephone support are included in your monthly fee.
This is a free course that includes both video and written step-by-step instructions. Best of all, the tutorials are completely free. Unfortunately, the quality of support that you receive may not always be good.
In addition, support for Online is always free. Desktop support is only free for the first 30 days. After 30 days, you will have to purchase one of the support plan packages. Listed below are a couple of situations to help you determine whether to use chat support or telephone support:. We recommend trying out QuickBooks Online before you buy it. To do this, you have a couple of options from which to choose. You can access a sample company that is already populated with data.
Alternatively, you can sign up for a free day trial and use your own company data to get up to speed with QuickBooks. This will give you access to a sample company file that already has QuickBooks Online data in it. You can navigate around the program and practice entering transactions like invoices and checks. Once you close out of the file, it does not save your work. Access the test drive and follow the on-screen instructions. A free trial sign up here will allow you to:. Since QuickBooks Online is a cloud-based product, there is no software to install. To get your business up and running quickly, check out our free QuickBooks Course.
It includes step-by-step instructions to help you get your business set up in no time.
Features & Benefits
QuickBooks Desktop does offer a free trial option. Unlike QuickBooks Online, which is cloud-based software that does not have to be installed, QuickBooks Desktop must be installed on your computer to use it. You can sign up here to download a full version of QuickBooks Enterprise for 30 days.
Enterprise is the top of the line desktop product that also includes the industry-specific versions. There has been and continues to be a debate as to whether or not the cloud version of QuickBooks is better than the desktop version.
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The desktop version has been around since the s, long before software over the internet was common. Currently, QuickBooks Desktop has a few more features and functionality when you compare it to the online version. However, new features are being added to the online version constantly, and there are features available in the Online version that are not available in Desktop. This includes giving access to multiple users so they can access your data from anywhere in the world. Unfortunately, many bookkeepers and certified public accountants have chosen not to embrace the online version.
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In my opinion, this is a mistake. As a result, many small businesses that recognize the fact that the cloud is the future, not only for QuickBooks but for most software used in business like Microsoft Office, are having to replace their accountant or bookkeeper. The answer to which QuickBooks you need boils down to what version of QuickBooks is going to serve the needs of your business best.
QuickBooks Desktop Trial Links for Download
If you can run your business using QuickBooks Online, then that is the version we recommend. If you are a freelancer, then QuickBooks Self-Employed might be a better fit for you. Finally, if you are looking for other great accounting software options, check out our guide to the best QuickBooks alternatives. While QuickBooks is the accounting software we recommend to most small businesses, it may not be right for everyone. Be sure to select an accounting software that has basic bookkeeping features like invoicing customers and paying bills.
In this guide, we included products that allow you to create custom invoices and tools to help you get paid faster.
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If you need accounting software that goes beyond invoicing, check out our best QuickBooks alternatives guide. If you are looking for accounting software that is customized to meet the needs of your specific industry, there are several options that you have from which to choose. If you are a nonprofit organization , restaurant owner , or in the real estate business , choosing an accounting software tailored to your industry may save you time in the long run. Due to the type of business or local and state requirements, some businesses need software that is customized for their industry.
Even so, most small businesses can use QuickBooks to keep track of their business finances effectively. Certified QuickBooks ProAdvisors are accounting professionals who have received certification in one or more QuickBooks products. There are a number of ProAdvisors who do not like the QuickBooks Online product and, therefore, do not support it. Keep in mind, ProAdvisors are not Intuit employees. The more education and experience they have, the more they will charge.
This site will provide a list of the QuickBooks products that the ProAdvisor is certified in, how long he or she has been in practice, and customer reviews.
Easily Download A Quickbooks desktop Trial link
In this section, we have included answers to the most frequently asked questions about QuickBooks Online vs Desktop. An industry expert like myself will promptly respond to your question. You can convert QuickBooks Online to desktop. To do so, you will need to contact the Intuit customer support team to get the ball rolling. To contact the Intuit support team, log into your QuickBooks Online account and navigate to the Help menu. The telephone number and an option to chat with support are available.
You cannot use QuickBooks Online and Desktop to keep track of your business. The primary reason is that they are on two different platforms and do not integrate with each other. To learn more about the cost and features of QuickBooks Online products, check out our QuickBooks Online comparison guide. If you decide to go with QuickBooks Online, get up to speed quickly by taking our free QuickBooks course to learn how to set things up.
Sign up for a free day trial of QuickBooks Online so that you can take advantage of all of the great features we have discussed like access to your data from any mobile device, unlimited customer support and automatic backup and protection of your data. Crystalynn Shelton is a senior staff writer at Fit Small Business focusing on small business bookkeeping, accounting, and tax content. She is also an Adjunct Instructor at UCLA Extension where—for eight years—she has taught hundreds of small business owners how to set up and manage their books.
CrystalynnPens Ask a Question. Thank you Crystalynn! Clearest article on this question I have ever found.
Thank you for sharing your knowledge and insights. Hey Chris, you are very welcome! Do you mind sharing which version of QuickBooks you decided to go with and why? We are beginning operations for an LLC that maintains solar fields. We have 3 principals in the company and will initially have 10 fields that we operate. All expenses will need to be allocated by field. Considering the above and the comments below, which would be best for us — online or desktop?
From the comments above, only Desktop allows for multiple companies under the same license? Which payroll function Desktop or Online allows you to allocate to locations our fields?
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How much does the Desktop upgrade cost recommended every 3 years cost? Hi Susan, congratulations on your new business! I have re-posted your questions below along with my responses to each one:. Question:From the comments above, only Desktop allows for multiple companies under the same license? Answer: Yes, this is correct. You can set up several companies in Desktop with one license. At this time, it is not possible to set up more than one company under the same account with QuickBooks Online. Question: Which payroll function Desktop or Online allows you to allocate to locations our fields?
Answer: Both products will allow you to set up multiple locations fields. In Desktop, you would have to use a function called class tracking and in QuickBooks Online they have class tracking and also location tracking available. Question: How much does the Desktop upgrade cost recommended every 3 years cost? Answer: The cost to upgrade every 3 years really depends on which version of QuickBooks Desktop you are using.
In general, the upgrade cost is usually in the ballpark of the amount you paid when you first purchase the software. If you decide to purchase QuickBooks Online or Desktop you can save a few bucks by clicking on any of the QuickBooks Online or Desktop links in our articles.
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